Built for the art.
Not the admin.

Appointment Calendar

Day, week, and month views with real-time availability, conflict detection, multi-artist scheduling, and a complete audit trail on every change.

Walk-In Queue

Live walk-in board showing every artist's real-time availability, estimated wait times, and queue statistics — no phone calls needed.

Waitlist Management

Clients join a waitlist, and when a slot opens up they're notified automatically. Priority management included.

Multi-Session Series

Book and track large pieces across multiple sessions. Progress, payments, and each session's date — all linked in one series record.

SMS & Email Reminders

Automated appointment reminders sent days before, plus aftercare instructions automatically upon session completion.

Conflict Detection

Prevent accidental double-bookings. The system flags overlaps in real time and suggests alternative slots instantly.

Artist Approval Workflow

Appointments can require artist sign-off before confirmation. Artists approve or decline from their own queue with preset rejection reasons or a custom message.

Appointment Statistics

Busiest days of the week, peak booking hours, booking sources, popular services by revenue, per-artist performance, and no-show rate vs industry average — all in one dashboard.

Client Profiles

Full history: allergies, reference images, session photos, aftercare notes, and all past appointments in one scrollable profile.

Digital Consent Forms

Clients sign legally-binding consent forms on their own phone before arriving. Auto-attached to their profile. Stored permanently — never lost.

Consent Analytics

Track form completion rate, average signing time, same-day completion, drop-off points per section, device breakdown (mobile/desktop), ID auto-approve vs manual review rates, medical flag counts, age distribution, and minor placement violation tracking.

CSV Client Import

Migrate from any system with a 5-step guided import: upload CSV → auto-map columns (first name, email, DOB, tags, notes) → validate (error/warning list) → set options (welcome emails, auto-tag, notify team) → complete. Up to 1,000 clients per batch.

Barcode ID Scanner

Scan a government ID via live camera or image upload to auto-verify and pre-fill client data at check-in — built-in age verification.

Aftercare Delivery

Aftercare instructions fire automatically by SMS or email once a session is marked complete — personalised per session type.

Consent Form Templates

Build reusable consent form templates with custom questions, studio branding, and configurable sections. Assign different templates per service type.

Minor Client Consent

Dedicated parental consent wizard for minor clients. A guardian receives and signs a separate form — logged, timestamped, and stored on the client record.

Client Segments

7 pre-built smart segments: VIP ($5k+ lifetime), New Clients, At-Risk (6+ months inactive), Birthday This Month, High Value (top 20%), Due for Touch-Up, and Instagram Followers. Build custom segments by last visit, visit count, and lifetime value — then email or export any segment to CSV in one click.

Client Referral Tracking

See who's sending new clients your way. Track referral conversion rate, total referral revenue, rewards issued, and a top-advocates leaderboard — filterable by 30 days, 90 days, or all time.

Email Campaigns & Analytics

Send bulk emails to any client segment directly from the dashboard. Track every campaign's open rate, click-through rate, reach, and full delivery history.

Configurable Reminder Settings

Set quiet hours (no SMS between configured times), choose custom timing for each reminder type (6h/12h/24h/48h before), and edit message templates with {client_name}, {artist_name}, {time} variables.

Artist Profiles & Portfolios

Each artist gets a public-facing profile with specialties, experience level, availability, and a curated portfolio gallery of their work.

Commission Splits

Set per-artist commission percentages. The platform automatically calculates each artist's cut from deposits and final payments — no spreadsheets.

Flash Gallery

Digital flash boards for your studio. Artists upload designs, clients browse available pieces and claim them through the booking flow.

Role-Based Access

Owner, Manager, Artist, and Receptionist roles — each with precise permissions. Artists only see their schedule; owners see everything.

Team Management

Invite artists, managers, and front-desk staff by email. Assign roles (Resident Artist, Manager, Front Desk), set monthly salary for salaried staff, and connect each member's bank account via Stripe for direct payouts.

Staff Payouts

View every team member's pending earnings, see a system-calculated suggested payout, and confirm payments in one click. Full payout history kept per member per period.

Instagram & Facebook Hub

Connect Instagram: selectively import posts into your Flash Gallery, publish new designs with a built-in caption generator and hashtag manager, and copy your booking URL for your bio link. Connect Facebook: post directly to your Page and view your Page reviews (star ratings + recommendations) from inside the dashboard.

Deposit Collection

Collect a deposit when the appointment is booked. It's automatically applied to the final balance — and refunded correctly if the session is cancelled.

Payment Tracking

Deposits, final payments, tips, and refunds — all logged per appointment with a running financial history per client.

Revenue Analytics

Daily, weekly, and monthly revenue dashboards. No-show impact, artist earnings breakdown, and peak-hour heat maps.

Report Exports

Export any report — appointments, revenue, no-shows, artist commissions — to CSV in one click for your accountant or records.

Team Payouts via Stripe

Send direct Stripe payouts to artists, front desk, and managers from the dashboard. Per-member salary editor, payout history with transfer IDs, and Stripe Connect onboarding.

Studio Website Builder

Drag-and-drop builder with sections for Hero, About, Portfolio, Artists, Services, Booking CTA, and Footer. Real-time preview.

Instant Subdomain

Every studio gets a live website at {your-studio}.tattoo.quadcores.com automatically on signup — no config, no hosting to set up.

Custom Domain

Connect your own domain name (tattoosbymike.com) to your Quadcores website in minutes. HTTPS included. Studio plan and above.

Portfolio Showcase

Artists' portfolios sync automatically to your studio website — always up-to-date, no manual uploads between systems.

Built-In SEO Management

Set your studio website's page title (0–60 chars), meta description (0–160 chars), and keyword list from inside the website builder. SEO health indicator turns green when all three are set, plus a live Google search preview so you see exactly how you'll appear.

Stock Management

Track every supply item — needles, ink, gloves, aftercare — with current stock levels, low-stock alerts, and transaction history.

Supplier Management

Manage your supplier contacts and pricing in one place. Compare costs and keep supplier records alongside your orders.

Purchase Orders

Create, send, and track purchase orders to suppliers. Stock levels update automatically when an order is received.

Waste Tracking

Log and categorise material waste per session. Identify which procedures use the most supplies and where costs can be reduced.

Cost per Appointment

See exactly how much materials cost per appointment type. Make pricing decisions based on real supply data, not guesswork.

Promo Codes

Create percentage or fixed-amount discount codes with usage limits, expiry dates, and per-client restrictions.

Deals & Flash Offers

Publish time-limited deals on your studio website and booking page to attract walk-ins and fill last-minute slots.

Gift Cards

Sell digital gift cards directly from your studio website. Recipients redeem them at booking — fully tracked and balanced automatically.

Flash Collections

Group flash designs into themed collections (e.g. Valentine's Day Flash). Set dates, assign artists, pick a discount type, and configure a promotion plan — Instagram teasers, email campaign, SMS blast, or homepage feature — all in a 3-step wizard.

Flash Analytics

See which flash designs convert to bookings, how long it takes clients to book after viewing, conversion funnel (page views → design views → booking started → completed), and top-performing designs by revenue and style.

Automated Review Requests

After a session is marked complete, clients automatically receive a review request by SMS or email — timed for when they're most likely to respond.

Review Analytics

Track your average rating over time, see which artists receive the best reviews, and identify patterns in client feedback.

Portfolio Gallery

Artists manage a curated portfolio with bulk upload support. Organised by style, date, and technique — and synced to your studio website.

Social Sharing

Artists can share portfolio pieces directly to Instagram and other platforms — with studio branding automatically applied.

Guest Artist Contracts

Manage visiting artists with date-range contracts. Choose from 3 fee structures: revenue split (%), flat weekly booth fee, or hybrid. Track contract signing status and specialties per guest.

1099-NEC Tax Forms

Generates printable IRS 1099-NEC Nonemployee Compensation forms for contractor artists. Includes TIN, Box 1 NEC amount, IRS $600 filing threshold indicator, and 5 years of history.

Artist Earnings Dashboard

Each artist sees their own earnings broken down by month, quarter, or year — commission %, tips (100% theirs), session count, average and largest session value, and balance due.

Commission Calculator

Artists model their earnings before a session — enter session price, instantly see their commission amount and tips.

Product Catalog

Build a catalog of retail products with SKU, price, stock quantity, category, and image. Inventory tracked automatically as you sell.

Service Menu

Create a menu of services with base price, estimated duration, and category. Link services directly to your booking flow.

In-Session Checkout

Add products and services to a session at checkout — charge for aftercare kits, touch-up pieces, or retail directly within the appointment flow.

Instagram Connect

Connect your Instagram via OAuth. Import existing posts to your portfolio, and publish new work from the dashboard with caption and hashtags.

Facebook Pages

Connect your Facebook Page and post portfolio images, flash deals, and booking links directly from Quadcores. Pull in Facebook reviews automatically.

TikTok Integration

Share portfolio pieces and studio content to TikTok directly from the platform — reach a new generation of clients where they discover artists.

Booking Link in Bio

Your Quadcores booking page automatically becomes your Instagram bio link. Clients tap once and land directly on your booking.